How to Protect Your PowerPoint Presentation?

Presentations are not just training and educational materials. In the corporate world, they contain important and sensitive data. You need to protect your PowerPoint presentation so that no one else can modify or copy its contents without your permission.

Setting a password for the presentation is one solution, but it does not work for all situations. Sometimes, you have to allow users to read the file, while some users can edit its contents. Setting one simple restriction with a password may not work here.

Protect your PowerPoint Presentation

There are different methods of protecting a presentation, each offering a different level of security. Some methods totally restrict access to the contents, while some methods restrict changes only. In this guide, we will explore some common methods of protecting your presentation against piracy and unauthorized access.

Method 1: Protect with a Watermark

A watermark is an image or text behind the contents of the slides. You can either put a watermark on one slide or all slides. Watermark not only protects your PowerPoint presentation but also helps with enhanced brand image building.

The Twistly Blog section has a detailed guide on how to put a watermark on your presentation. Readers can view the detailed step-by-step guide to protecting a file with a watermark. This method usually works best for marketing and corporate presentations.

Method 2: Lock Presentation for Editing

You have finished the presentation, but don’t want anyone else to change or add material. Restricting editing for future readers will help maintain the originality and integrity of the file. This can only happen when the audience is notified about the restrictions on editing.

There is an option in PowerPoint called “Mark as Final” that discourages editing and further changes in the document. Follow these steps to prevent readers from making changes to the file.

1- Open your PowerPoint presentation and go to File >> Info >> Permissions

2- Open the drop-down menu by clicking on the Lock button in the Permissions section and choosing the “Mark as Final” option.

3- A new notification window will appear where you need to confirm the action and save the final copy

4- Once saved, you will see a similar notification on the top of the “Marked as Final” PowerPoint presentation.

This notification means that readers should not make any changes to the file’s contents. You might have noticed that editing is still possible. This method only notifies the users about editing permissions but does not prevent any changes in the file.

This method of protecting a PowerPoint presentation is suitable for group projects where different authors contribute. When the presentation or file is complete and ready, the author can mark it as final.

Method 3: Password Protect Your Presentation

How about protecting your PowerPoint presentation like any other file on your mobile or computer? Can you set a password for the presentation? Yes, PowerPoint allows password protection for presentations, and this feature works similarly to any other password protection feature.

Once a file or presentation is password protected, users must enter the password to view and edit the file. When you open the file, a notification window will ask you to enter the password to view the slides. Setting a password for a PowerPoint presentation is similar to method 2, and we have published a detailed guide on how to protect your presentation with a password.

Method 4: Restrict Access

Different users have different levels of security clearance in companies and organizations. You can apply this method to protect your presentation. Some users will be able to view only the contents, while a few will be able to make changes and edit the presentation.

• Here is how to set different restrictions on the PowerPoint presentation for different users in your team or company.
• Open your presentation, go to File >> Info >> Permissions >> Restrict Access
• Click on the Restrict Access button and then choose the “Restricted Access” option
• A new window will open where you will be able to assign different permissions to the team members

• Enter the emails of the team members in these two boxes. The “Read” box will allow them to view the slides, while the members in the “Change” box can make changes to the document.

• If you want to give full access to a few members, click on the “More Options” button and select the “Full Control” option in front of the desired person’s email.

This is a suitable option for organizations where different users can access the presentation file. Once you confirm the details, PowerPoint will notify the users if they try to access or edit data beyond their allowed rights.

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Conclusion

These are the most useful methods to protect your PowerPoint presentation. Some options might be confusing, so go through this guide. Your conventional presentation with boring themes and dull images will not impress the audience.

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