How to Password Protect PowerPoint Presentation?

PowerPoint presentations are important personal and profession documents. Sometimes these presentations have sensitive data that must be restricted for unauthorized users. Setting password for PowerPoint presentation adds an extra layer of protection.

If you are part of an event where organizers need your presentation for display, make sure to password protect PowerPoint presentation. This way, they can handle your presentation but cannot see the contents of the file. Only people with password for the PowerPoint file can open and view the slides.

Password Protection for PowerPoint Files

Passwords for PowerPoint documents work the same as locking any other folder or file. How to lock a presentation so that no one else can open the file? This situation happens when you have to use a shared device to present your PowerPoint.

No additional tool is required to lock PowerPoint documents. You can lock files in PowerPoint only by using the built-in features. If you want to learn more quick tips and tricks, don’t forget to check out the blog section in the resources tab.

How to Set Password for Presentation?

There are several other options to restrict access to your presentation files but this section covers only the easiest way to lock a presentation. For further options to restrict access, we will create a detailed post for the readers. Follow these steps to set a password for PowerPoint presentation.

1.      Open Presentation >> File

Before setting the password, make sure to keep the password safe somewhere else. Open your presentation file and go to “File” tab in the top menu and then click on the “Info” heading.

2.      Protect Presentation

Info label will open a new middle window with all details about the PowerPoint file. Choose the first option “Permissions” to access the password protection.

3.      Encrypt with Password

Click on the button with key and lock will open a dropdown menu with different options to limit access to the file. From the list, choose “Encrypt with Password”.

4.      Enter your Password

Enter the password that you want to set for the file. This exact password will be used to access the file and its contents in the future.

5.      Reenter Password to Confirm

After setting the password, you will be asked to reenter it to confirm it. Enter the exact password to finalize the lock.

6.      Your File is locked

Your presentation is locked now and after closing the file, you will have to enter the password for future use.

How to Remove Password from Presentation?

Now, your file is password protected, and once you try accessing the file, you will see a message like this.

Do you want to remove password from the locked presentation file? The process is similar to the above process and you just have to change a little step at the end. Here is how to remove password from a locked presentation file.

Step 1: Go to File >> Info >> Permissions >> click on the “Encrypt with the password” option

2nd Step: In the text box for the password, remove the text and leave it empty

Step 3: Save the empty text box and save the file.

Password for the presentation is removed now. Now, you can access the file without any password as before. If you want to set lock for presentation in the future, repeat the same process.

Tips for Password Protection for PowerPoint

Setting password for any file will restrict the access to the contents of the document. In normal mode, anyone can access, copy and edit the slides. Only authorized users can perform these actions with the password.

Here are some tips that you must keep in mind while locking the PowerPoint presentation.

• Keep your password safe in some other text file or hard paper
• Losing the password will result in loss of access to the file
• There is no official way to recover the password for PowerPoint
• Passwords are case sensitive; pay attention if you entered lower or upper case letters

There are so many other aspects of password protection that users need to keep in mind. Don’t set a password for a presentation that you are using for other sensitive accounts. Set a general password for PowerPoint so that your other accounts are safe even if you have to share access to the presentation with others.

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Conclusion- Password Protect PowerPoint

A password should be unique but easy to remember and not every presentation file needs to be protected. You should lock only the important presentations with the sensitive information. The simplest way to password protect presentation is encrypting file from Info in the File tab.