How to Put a Calendar in PowerPoint?

Adding a calendar to your presentation slides helps you keep track of specific tasks and timelines. Presentations are not just about presenting ideas but are also great communication tools. PowerPoint slides can have images, videos, statistics, graphs, charts, and even calendars.

We have already discussed how to add videos to your presentation slides and how to add audio. There are guides about inserting images and other elements, but we did not talk much about how to put a calendar in PowerPoint.

Why to Put a Calendar in PowerPoint?

A calendar in a PowerPoint slide may act like an image with dates, month names, and days. However, adding a calendar makes it easier for the audience to remember the dates, timelines, and days for specific events or tasks.

Instead of adding dates for every heading, you can simply add a calendar and then mention each task on the completion date or start. PowerPoint allows you to insert calendars in slides from scratch or upload from available designs.

How to Insert a Calendar in PowerPoint?

We understand that you can simply take a screenshot of the calendar from your computer or the Internet and then add it to the slide. That’s one way to insert a calendar in slides, but we don’t recommend this approach. You will be unable to add any notes for specific dates, and it also does not look professional.

In this guide, we will discuss two methods for inserting a calendar into PowerPoint presentation slides. If these methods seem too complicated, we will also mention a smart solution that can add calendars for you and create professional slides automatically.

What is that tool? Stay with us until the end, and we have an amazing surprise for our readers. Let’s discuss two popular methods for adding calendars to PowerPoint slides.

Method 1: Insert Calendar from Available Templates

PowerPoint has some already-designed templates for users. These templates and themes make it easier for users to use pre-designed slides instead of creating everything from scratch. Here is how to use the readily available calendar templates or download them from the online Microsoft Library.

Step 1: Open Presentation >> File

Open a new presentation or an existing one to which you want to add the calendar, then go to the “File” tab and click on the “New” button.

Step 2: Add Calendar or Download Calendar

Click on the Calendar button to see the available calendar template. This feature sometimes requires active membership or Microsoft 365.

The best way to do this is to explore PowerPoint Calendar Templates online from Microsoft and download the one you like.

Step 3: Find the Calendar Template Online

You will see different attractive pre-designed calendars you can download and customize online. Simply pick the one to see more options.

Step 4: Download Calendar for PowerPoint

After choosing the calendar, you will see the Download option, which looks like this image. Download the PowerPoint theme and open the file to view the calendar.

Step 5: Insert Calendar to your Presentation

Select the calendar or slide from the download template and copy it to your presentation. Now, you have an attractive calendar in your presentation that you can customize and edit.

Method 2: Design Calendar for PowerPoint

You did not like the pre-designed templates and wanted to design and insert a calendar in PowerPoint from scratch. This method offers more customizations but also takes more time to design. You can adjust anything in the calendar according to the theme of your slide.

Step 1: Insert a Table in the Slide

Choose the slide in an existing presentation or create a new PowerPoint presentation and go to the Insert tab. Add a table with a 7X6 grid, where seven columns will accommodate days and 6 rows will be used to add weeks in a month.

Step 2: Add Days, Dates, and Month Name

Now, customize the table by adding the month’s name at the top in the text box. Then, use the top rows for the days of the week and enter dates in the remaining cells of the table.

You can customize the table, but a general calendar will look like this.

Always choose the appropriate colors for the calendar according to the theme of your presentation. You can add background images to the calendar or assign different tasks for different dates. Now, it’s up to you how you edit and customize it.

How to Insert Calendar in PowerPoint Easily?

These methods don’t take much time or effort, but people want faster and easier solutions. For such users, ChatGPT for PowerPoint is a powerful AI-based add-in. This tool allows you to create and insert a table in PowerPoint by writing a simple prompt.

With ChatGPT for PowerPoint, users just have to write a command like “add a calendar into slide 7,” and an attractive calendar will be added to the slide. Do you want to try this tool for your next presentation? Visit the link below.

Download Add-in & Supercharge PowerPoint

Try ChatGPT for PowerPoint and boost your productivity today!— Get Add-in Microsoft AppSource for free today.

Try for free

Final Words- Put a Calendar in PowerPoint

Creating a professional PowerPoint presentation is not hard, and ChatGPT for PowerPoint users has confirmed this. They can easily create powerful slides with a few clicks.

If you want to insert a calendar manually in PowerPoint, go to File >> New >> Calendar or download a template or design from scratch. This blog discusses all possible ways to insert a calendar in a presentation in detail.