How to Send PowerPoint Presentation Via Email?

Once your PowerPoint presentation is ready, the next step is to share it with the relevant individuals. As a teacher, you might want to send slides to your students, or the sales team might want to share them with the managers. So, how to send PowerPoint presentations via email, and what are other possible ways to share a presentation?

You can share presentations directly from PowerPoint software or send the PPT file as an attachment. The right method to send PowerPoint presentation depends on the level of permission that you want to allow for the recipients.

In this method, we will discuss different viable methods to send PowerPoint presentations via email and other channels. At the end of this article, we have an exclusive AI add-in for you that will elevate your PowerPoint experience forever.

Sending a PowerPoint Presentation via Email

In this section, we will discuss how to send PowerPoint presentation via email. You need to have an active email account and the email address of the recipient. PPT files can be shared with one person or many recipients at the same time.

Method 1: Share Directly from PowerPoint

Once your PowerPoint presentation is ready, you can share the presentation with others directly from the PowerPoint software. Follow these steps to share the file.

Step 1: Open your PowerPoint presentation and click the Share button in the upper-right corner. You can share the entire presentation or just the selected slide. Choose the Share option for the complete presentation.

Step 2: A pop-up will appear where you will be asked to upload the presentation to OneDrive. If you don’t want to upload the presentation and want to share it directly via email, choose “Attach a Copy Instead” and choose PPT or PDF format.

Step 3: We chose PowerPoint Presentation to send via email, and the Outlook window appeared where you need to enter the address of the recipient, title, and click the Send button, just like a normal email.

Note: Uploading to OneDrive

When you upload a PowerPoint presentation to OneDrive in this method, the recipient will be able to make changes to the presentation, edit, or only view it because PowerPoint allows many permission levels. If you require input from other team members, consider uploading to OneDrive first.

Method 2: Send Presentation as an Email Attachment

Have you ever used Gmail or Outlook to send emails? Do you know how to attach any file or document? Well, you can send a PowerPoint presentation via email just like that. Follow these steps for sharing a PPT via email.

Step 1: Save your PowerPoint presentation on your computer.

2nd Step: Open your email service, Gmail, Outlook, or any other service, and compose a new email.

Step 3: Enter the email address of the receiver, add a subject, and upload the PowerPoint presentation as an attachment. Browse your computer and select your PPT file, and send an email.

Presentation Sharing Options in PowerPoint

Having an outlook and OneDrive account set up can make file sharing easier for the users. Your presentation will be uploaded to the cloud first, and then you will have the following options to share your PowerPoint presentation:

Send as an Attachment	Send your PowerPoint presentation as an attachment, just like any other media or file.
Send as Link	Upload the presentation to OneDrive, and anyone with the link will have access to the slides according to your permission level.
Send as PDF	Save your presentation as a Portable Document Format (PDF) file and then attach the PDF file to an email message.
Send as XPS	Save your presentation as a .XPS file and then attach the file to an email message.

Improve PowerPoint Experience Smoother

PowerPoint has many other useful features that can improve the workflow for any user. Most users don’t even realize how to use the full potential of this amazing tool for making attractive slides.

Did you know that PowerPoint allows you to make engaging slides with AI, just like ChatGPT for PowerPoint? You can instantly generate professional presentations by just providing the topic of the presentation.

How to use AI in PowerPoint?

We are not talking about the Designer tool or any similar product, but a dedicated AI for PowerPoint, Twistly add-in. What is Twistly, and what are the benefits of this tool for PowerPoint users?

Twistly and its Features

Twistly is an add-in that works inside PowerPoint and turns your software into a custom ChatGPT for PowerPoint. Users get a dedicated pane for Twistly where they can make presentations, improve them, and perform many other regular tasks related to presentations with AI. You can:

• Make presentations from different types of input, topic, text, file, prompt, or video link
• Optimize slides automatically with visuals, tables, media, layout, and formatting
• Generate AI images or fetch free stock images
• Add new slides by using pre-defined layouts according to the context of the presentation
• Fix, improve, and optimize the text of your presentation
• Translate slides or make presentations in different languages

Try Twistly for Free

These are only a few benefits of ChatGPT for PowerPoint, and if you experience the true potential of Twistly, download the add-in now and enjoy a limited free trial version. Users can upgrade to the paid version for a competitive price and enjoy affordable plans to make professional presentations with AI.

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Final Words

Send PowerPoint as an attachment via email or upload and share as a link; all these methods are commonly used. Twistly is not just another AI presentation maker; it’s a revolutionary add-in that empowers users with AI by providing access to all PowerPoint features and tools at the same time.