How to Find and Replace Text in PowerPoint?

You made a 50-slide presentation for the company, but made a big mistake. Unknowingly, you mentioned the project location incorrectly. How do you find the wrong location and replace it with the right location? Going through 50 slides one by one is not easy. But this guide will teach you how to find and replace text in PowerPoint.

Anyone can make mistakes, but only the pros know how to fix them quickly. Find and replace is a common feature in several tools, such as MS Word, Excel, and PowerPoint. Users can quickly find a specific word or text in the entire presentation and replace it with new text.

Find and Replace Text in PowerPoint

These common features prove to be quite useful for almost everyone. We always encourage our readers to be smart about communication with smart features and tools. Quicker and more convenient methods improve message delivery and increase productivity.

Finding a specific word in a presentation can take hours. With the find-and-replace feature, however, one can change the desired word within seconds.

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How to Find Text in PowerPoint?

For now, let’s focus on the topic. You have the presentation ready, and now you want to find a specific word or text in it. Finding text in a presentation is really easy; you just have to follow these simple steps.

Access the Find tool; you can access it from the Home tab or use CTRL+F to bring up the tool

In the new pop-up window, enter the text or word that you want to find and click on the “Find Next” button

When you press the Find Next button, the pointer will jump to the next place where this word is found. Users can keep finding the word in all slides until the complete presentation is scanned for that word.

You will receive a notification once the entire presentation has been scanned or if the entered word is not found in the document. You can use two different filters to narrow down your search.

How to Replace Text in PowerPoint?

You have found that specific word or text. Now, you want to replace that word with new text. You can either find and replace one word for one instance or find and replace the word in the entire presentation.

Once you have the Find tool open in your presentation, click on the Replace button on the popup window, and an interface with two text boxes will appear on the screen

In the upper text box, enter the word you want to find. In the lower text box, enter the word that you want to replace with.
If you press the “Replace” button, PowerPoint will replace one word, then move to the next position and replace one word at a time.
Press the “Replace all” button to replace the text in the entire presentation.

This is the simplest way to find and replace text in PowerPoint. Such features are useful for bigger projects where you might require changes later on. There are different use cases for finding and replacing features in PowerPoint.

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Conclusion- Find and Replace Text in PowerPoint

Use the find tool or CTRL+F to find and replace text in PowerPoint. Try using the AI presentation maker for quick and professional presentations. If you want to learn more about different tasks in PowerPoint, check out other resources on the site.

Frequently asked questions

To replace the entire sentence in slides, input the exact phrase in the find section and then the new phrase in the replace section.

Yes, enter the old date in the find section and the new date in the replace section. Updating dates with this feature works just like finding and replacing text.

You can use the CTRL+F keys to find and replace text in PowerPoint. This key combination is also used for this feature in other programs.