How to Save a PowerPoint as a PDF?
PowerPoint is a great presentation tool with lots of effects, animations and transitions. Sharing a PPT file requires the receiver to have the PowerPoint software installed. But sharing a PDF file is lot easier and more convenient for the author and the reader. How to save a PowerPoint as a PDF for easy sharing? Without any additional tools, you can save a presentation in PDF format.
Users are more likely to abandon the file if they don’t have the appropriate software to access the contents of the file.
Imagine you sent an amazing presentation to potential clients but most of them did not bother to open the file due to unavailability of PowerPoint software. If you don’t want this to happen to you, save a PowerPoint as a PDF and share across online channels.
Saving a PowerPoint as a PDF
Targeting diverse audience requires you to cover all possible aspects that can impact their engagement with your content. Most browsers have built-in PDF reader installed and users don’t need additional tool to view PDF files in their devices.
You can save a new presentation as PDF or use the online tools to convert any existing presentation to PDF. There are different methods to save a presentation as PDF and here we will discuss all possible ways for our readers.
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Method 1: Using the “Save As” Feature
Save As feature in PowerPoint allows making copies of the original document. When you need to make copies of the presentation file in same or different formats, use Save As feature instead of Save option. Here is how to save a PowerPoint presentation as PDF using Save As feature.
- Open your PowerPoint presentation, new or existing
- Click the File option in the top ribbon
- Navigate to the Save As option
- Select the destination folder
- Change the name of the file if needed
- Choose the file type, PDF
- Click Save
Method 2: Export As PDF/XPS
Users can export their PowerPoint presentations in different formats and file types. Using the Export feature to save presentations as PDF is similar to method 1. Steps are simple, and here is how to save PPT as PDF via the Export feature.
- Open your presentation and click the File option in the top ribbon
- Click the Export button from the left pane, select Create PDF/XPS Document
- From the right pane, click the Create PDF/XPS button
4. Confirm the file name and destination folder, and click the Publish button in the new pop-up.
Using this method provided more flexibility and control as author can choose to change the quality of the PDF file for online sharing or printing.
Method 3: Print to PDF Feature
We rarely come across situations where we might require a hard copy of the presentation. Almost everything is digital, and we present and share presentations via online and digital channels.
Still, Print feature in PowerPoint is quite useful to print complete presentation, any specific slide or the notes. We will use this option to save our PowerPoint file as PDF.
- Open the PowerPoint presentation, click the File option.
- Select Print, choose the “Microsoft Print to Ready” option from the dropdown menu.
- Click Print, select the destination folder, file name, and click Save.
- You have the PDF version of the presentation saved to the device folder.
Benefits of Saving a Presentation as a PDF
Every file format has different benefits and limitations. Sharing a presentation in .PPTX format allows access to original transitions, effects and animations that make your presentation more immersive. But this format requires the use of software and also takes more space.
On the other hand, PDF is a popular format for online sharing and does not require any specific tool or software. Here is why you might want to learn how to save a PowerPoint as a PDF:
- Prevent users from easily changing or editing the contents of the file
- Maintain the original formatting of the presentation slides
- Compatible with most devices
- Cross-platform functionality
- Easy sharing across different channels and devices
- Convenience and easy accessibility for diverse audiences
How to Convert a PDF to PowerPoint Slides?
Do you have a PDF file and want to turn it into a presentation? This may seem like a difficult task as PowerPoint has no such option, but we will make it easier for you.
There is an amazing AI add-in for PowerPoint that can easily convert any PDF, Word, or document to presentation slides. What is that AI add-in for PowerPoint, and how does it work?
Twistly AI Add-in for PowerPoint
Twistly AI is an amazing add-in that works just like ChatGPT for PowerPoint. Have you used ChatGPT for writing essays and articles from topics and prompts? Same thing is for Twistly as you can turn any information, text or PDF file to presentation slides.
How to Turn a PDF into PPT?
There are not many AI presentation makers that offer the advanced features of Twistly. This tool is easy to use, and here are simple steps to follow to convert a PDF to a PPT file:
- Open PowerPoint, launch Twistly, and choose the Create from File option
- Upload your PDF file, choose the language, and the number of slides
- Review the presentation outline and continue
- Choose the template and wait for the magic to happen
Your PDF is now converted to professional presentation slides, with relevant text, images, and visuals. Without any manual input, Twistly converted your PDF to a PowerPoint presentation. Please visit the link below to learn step-by-step instructions to turn a PDF into a PowerPoint.
Final Words
Use the Save As option, Print feature, or Export button to save a PowerPoint as a PDF. You can also convert a PDF to PPT with Twistly. Twistly has several features that can help improve your communication by generating engaging presentations with AI. Try the Twistly add-in for free and make instant presentations from topics, files, and text.