How to Print PowerPoint with Notes?

A presentation should be precise, short, and engaging. Slides must have the most important points, headings, and short content only. But speakers may need additional material to explain the topic. Do you know how to print a PowerPoint with notes?

Instead of writing everything on the slides, presenters create notes that are only visible to them. PowerPoint notes provide assistance in explaining the topic of the slide.

We have already explained in detail how to add notes or referencesces to a PowerPoint presentation. Now, turning these slides with notes into handouts is another task. Only the slides are printed when you print a presentation. How to print a presentation with notes? The process is simple, and we will explain everything in this step-by-step guide.

Print PowerPoint with Notes

There are different layouts and design options to print your presentation with notes. Creating handouts can be helpful in your meetings, seminars and general discussions about the topic.

When users follow the right way to print handouts, PowerPoint will assign one slide with notes per page. Instead of different slides per page, you get nice-looking slides with notes on paper.

Steps to Print Slides with Notes

For different versions of PowerPoint, the process of printing slides with notes is almost the same. First of all, make sure that you have the desired notes for the slides. Now, follow these steps to print a PowerPoint with notes.

Open your PowerPoint presentation that has slides with notes

Go to the File tab in the top menu and choose Print from the drop-down menu

A new pane will appear on the right that will give you different options to print layouts of the presentation
Select the desired layout of the page for printing; you can choose one slide, two slides, or multiple slides per page

Choose the “Notes Pages” option, and this will print presentation slides with associated notes.

Click on the “Print” button once all settings are complete.

Your PowerPoint presentation now has slides and notes that will make your meeting easier and more meaningful.

Tips for Printing Slides with Notes

Users don’t focus too much on notes as they use these notes as additional material only. This approach may be useful when you have access to the presentation. For professional meetings, every little detail matters and having mistakes and typos in notes can complicate things for the audience.

Your presentation may be shared with other team members of the department. As a student, your professor may assess your presentation. When there are errors in notes, that leaves a bad impression on the readers.

If you are an educator and publishing study material, students must use notes to understand the topic and complex concepts. Keep in mind that printing PowerPoint with notes requires great attention to the notes section, too. Here are some common tips for turning your presentation into handouts:

Only print the presentation with notes if they can be helpful in the future
Avoid printing notes if they only have your personal thoughts or additional materials that are irrelevant to the topic of the slide.
Proofread notes before printing if others will have access to the handouts
You can also print notes only, without the slides

Printing presentation slides with notes is easy but this little step can make your content delivery more effective and smoother. More PowerPoint guides and materials are available in the blog section that can help you master presentation making.

How to Use AI for Speaker Notes?

In the previous blogs about adding notes to presentation, we have used the manual methods. In today’s competitive industries, individuals don’t have time to perform every task manually.

Imagine the hassle of writing speaker notes for a 50-slide presentation. There must be a better way to create speaker notes automatically. ChatGPT is the best AI tool for automating tasks.

Integrating ChatGPT in PowerPoint

PowerPoint has powerful design tools for text and visuals, but lacks support for AI. Twistly add-in for PowerPoint integrates the power of AI engine for presentation making. This is one of the best add-ins for PowerPoint and acts as smart AI presentation maker.

Once you have installed the add-in for your PowerPoint, simply click o the Speaker button from the Twistly navigation and you will have the options to create speaker notes for the current slide or all slides.

Instead of manually creating notes for every slide, AI can be used to create speaker notes within seconds.

Give Twistly a try now and use it for free for a few days. The functionality of the free trial is limited but you can experience what it feels like to make presentations like a pro.

Create Speaker Notes for Presentation with AI.

Twistly Add-in integrates ChatGPT to create speaker notes automatically— Get Add-in Microsoft AppSource for free today.

Try for free

Conclusion- Print PowerPoint with Notes

Change the layout settings and choose the Notes Pages option to print PowerPoint with notes for your presentation. Create speaker notes with AI and speed up the process of content delivery for personal and professional meetings.

Unlike other presentation makers, Twistly integrates ChatGPT with PowerPoint and you don’t have to leave the software for additional features. A new pane appears in the PowerPoint that offers the complete functionality of ChatGPT for PowerPoint.

Be smart and save time with your ChatGPT for PowerPoint. Try Twistly for PowerPoint now and start creating professional slides.

Frequently asked questions

Yes, print settings window has an option to allow printing slides in color. Try different options in these settings.

Yes, choose the full page or one slide layout for printing as per your choice. These different options help to optimize your handouts for meetings and personal understanding.

You can use the Twistly add-in for PowerPoint to add speaker notes with AI or manually write notes for every slide.