How to Share a PowerPoint Presentation?
When you are working on a presentation, other team members may need to view the slides before you present them. Some presentations require assistance from other contributors, too. For smoother collaboration, it is better to learn how to share a PowerPoint presentation easily. While sharing a PPT, you can restrict access to some actions and allow others.
The right type of access to the presentation slides is important in personal, professional, and academic settings. Sending the file via email is one thing, but there are some other, more flexible ways to share presentations easily.
Sharing a PowerPoint Presentation
PPTs are an important part of business and academic communication. In this blog, we will learn how to use different sharing methods to collaborate with your team members. Let’s start with the easiest method for sharing a PowerPoint presentation.
Method 1: Share Directly from PowerPoint
While working with PowerPoint, most users want to perform actions without leaving the software. They don’t want to sign up for different new applications. For a smoother experience, Microsoft has added a built-in sharing option in PowerPoint. Here is how to share your PPT directly from PowerPoint software.
Step 1: Open the presentation file you want to share, and then click the Share button at the top right of the ribbon. From the menu, choose the Share option.
Step 2: Enter the recipient’s email address, edit access, and add a message for the recipient.
You can apply different settings to restrict access to the contents and editing rights. Once you have made the desired changes, click Send, and your PPT will be sent to the recipient’s inbox.
Method 2: Share PPT as a Link
If you want to share the presentation as a link, anyone with the link can access and view the presentation. This is the most useful method when you need to reach a wider audience.
If you are an instructor and want thousands of students to view the slides, simply share the link with them. Here is how to share a PPT as a link.
Step 1: Click on the Share button as shown in the first method, but this time, choose the Copy Link option. You will see a prompt like this.
Step 2: You can share the link or click the Settings button to change the access rights.
Here, you can include or exclude people, set editing or access rights, set expiration dates, or even set a password for the file. Click Apply and send the link to the recipient via any app.
Share Single Slide as a Link
If you want to share only a single slide, navigate to the slide, click on the Share button, and choose the third option. The generated link will only give access to the selected slide.
Method 3: Upload to Google Drive
This is also a popular method for sharing data and information. It is usually used when other files need to be shared along with the presentation.
Once the data or files are uploaded to the cloud, you and the team members can access them from anywhere with an active internet connection. Here are the simple steps to share a PowerPoint presentation via Google Drive.
Step 1: Once you have completed the PowerPoint presentation, save it to your computer. Then, log in to your Google Drive account and upload the file to Drive.
Step 2: Go to Google Drive, open the PowerPoint presentation, click the Share button, edit access settings, and get a link for sharing.
Just like sharing via PowerPoint, you can set different rights and permissions for users while sharing PPT via Google Drive, too. You can copy the link for any file from the Google Drive home page.
How can I be a more productive member of the team?
Whether you are part of the office team or a study group at school, your communication needs to be top-notch. Presentations are important parts of formal and informal communications. Individuals face challenges due to a lack of experience or tight deadlines.
With so much already on your plate, making presentations seems frustrating. Are you losing credibility in the team due to late submissions? Do you want to be more productive at work?
You must utilize your time and efforts for other things that matter the most, and let AI take care of the presentations for you. Yes, now you can use ChatGPT for PowerPoint to make instant presentations.
Generate Presentations Instantly
Twistly is an AI add-in for PowerPoint that integrates ChatGPT and generates unlimited presentations with AI. You don’t need to write content for the slides or design your PPT; Twistly does everything for you.
Create PowerPoint
Slides with AI
Build AI-powered presentations from
any prompt, doc, or video
You just need to provide the topic and let AI do the rest on the backend. Users can even convert a YouTube video link to PPT slides or upload a file to convert text or information to a PowerPoint presentation. A professional presentation with the Twistly add-in takes less than a few minutes.
A simple presentation with 10-15 slides can take up to 4 hours with a manual approach. If presentations take up most of your time, now is the time to be the most productive member of the team.
Final Words
Follow these simple steps to share a PowerPoint presentation via link, email, or Google Drive. Making and sharing slides has never been so easy. Try the Twistly AI add-in for free and make amazing presentations within minutes. AI integration can help you improve and optimize daily tasks.